What? A record needs either the scientific name and/or common name of the species identified. If you are not sure then do not guess; you can give a generic name like oak if you do not know the actual species.

Scientific name
[if known]

Common name


Grid ref
[6-figure preferred]






Passer domesticus

House Sparrow

Church St

SE 247033


Rick Korda

Pair nesting in eaves of house.

Bellis perennis


Penistone rec ground

SE 243032


Rick Korda

In flower. Frequent in amenity grassland where grass not mown

Dendrocopos major

Great spotted woodpecker

Barnsley Locke Park

SE 3405


Sue Denim

Ann Other

Male moving from tree to tree in top corner of park near tower

Quercus sp.


Silkstone Fall Woods

SE 2905


Sue Denim

Common. Scattered throughout deciduous woodland north of A628

What?    The name of the species

Where?  The place where the species was seen or found.

When?   The date of the observation

Who?     The name of the observer / person identifying the species

This table is available as a downloadable spreadsheet in excel for entering your records.

How to record wildlife sightings - a record needs:

Online images or ispotnature can help identify species.

Help to find a 4 figure or 6 figure grid reference using an online map or postcode can be found at: gridreferencefinder   More

A table is also downloadable in word for entering your records: table in word.

Where? Use a name for the place that can be recognised by looking at a map or better still use a map grid reference; a 100 metre square - six-figure - reference helps produce more detailed records but a four-figure reference (1 km square) is still useful.

When? The date of the sighting (approx. date if actual date not known)

Who? The name of the observer is also required. If someone else identified the species then this can be added.

Optional comment: The numbers of the species seen, its distribution across the site, the type of habitat the species was seen in, behaviour such as feeding, nesting, etc and the methods you used for recording, may also be added as a comment.

Records are often set out in a table or spreadsheet like this:

Remember not to disturb or harm the birds, animals or plants you find. In many cases this is against the law.

Barnsley Biodiversity Trust.  Barnsley Biodiversity Action Plan. Last Updated July 2018